FAQ: FREQUENTLY ASKED QUESTIONS
This page gives you information for your application to Voila! Europe Theatre Festival. It is not a contract, and we may make adjustments to these details. Successful applicants will receive formal contracts in June 2020.
If you still have questions after reading through these FAQs, please email Sharlit and Amy at email@example.com
IMPORTANT LINKS & DOCUMENTS
Festival Spirit Guidelines
Downloadable Application Questions
Box Office Income Estimator
Venues page with more details about The Cockpit & Rich Mix
Voila! Festival directors Sharlit and Amy hosted an online Q&A to explain more about how to apply, how we programme, and how the festival could be affected by the pandemic.
WHAT IS THE VOILA! EUROPE THEATRE FESTIVAL?
Voila! is a pan-European theatre festival designed to break through borders, language barriers and cultural assumptions. Since 2012, the festival has presented multilingual performance from Europe & the UK for London's multicultural, multinational audiences.
WHY SHOULD I PARTICIPATE?
Voila! Europe is an opportunity for UK and European companies to present a new show or bring an existing show to a London stage, and even to develop a brand new piece in residency at the festival. Voila! Europe aims to attract press and industry attention for artists, and provide a platform for potential touring beyond the festival. We also run a peer-assessed award scheme in partnership with Off West End.With participating artists from London, the UK, and Europe, you’ll be able to create international connections and collaborations.
“Voila! Festival worked as a catalyst for the further progress and development of both the show and our company, reaching press and industry contacts that wouldn't be reachable in a different context. For us, as a new company, Voila! was the ideal platform to take the first step on a long journey. It's a big family and we're proud to be part of it!” - Mikra Theatricals
"Voila! Europe clearly has an imaginative and energetic approach to presenting international work in an urban festival setting; from its initial aims it has proved itself to be responsive, quirky and risk-taking." - European Festivals Association
WHEN DOES THE FESTIVAL TAKE PLACE?
Voila! Europe will run 9 - 22 November 2020.
HOW WILL THE FESTIVAL BE AFFECTED BY COVID-19?
At Voila! Europe, we love to see artists combining various languages, cultures, genres, and technologies. Many Voila companies already use online tools and remote rehearsals to create theatre with far-flung company members, and we know that this moment of global crisis will inspire even more artists and companies to pursue collaborations beyond borders.
Artists are going to have a lot to say when the theatres open again, and Voila will be here to provide a platform and champion European theatre makers as always. We are carrying on with the assumption that our November 2020 festival can go ahead at The Cockpit and Rich Mix, as well as exploring the possibilities of online broadcast (more details to come!).
For the moment, we want to continue our festival planning work as normal through to June, reading applications and selecting the programme. By then, we hope to have enough information to decide whether this year’s festival will take place live, online, or both.
Applications are open through 10th of May; we can’t wait to hear your ideas.
WHERE DOES THE FESTIVAL TAKE PLACE?
Performances take place in London, UK. Our venues are The Cockpit in Marylebone and Rich Mix in Shoreditch.
Theatre Delicatessen’s studios in Moorgate are a hub for Voila! artists, offering discounted rehearsal space.
We are not able to programme outdoor performances - it’s London in November, after all!
Please see the venues page for more information on what each theatre space can offer.
WHAT TYPES OF PERFORMANCES IS THE FESTIVAL LOOKING FOR?
We accept proposals for any genre of live performance: theatre, dance, comedy, music, stand-up, performance art, etc. While Voila! is a multidisciplinary festival, we do serve a mainly theatre-going audience. When we programme dance, music, or circus, it has a strong theatrical or narrative element.
You might have a show in a European language. You might have translated or adapted a European play. You might be a UK company with a piece of new writing featuring a cast or creative team from Europe. You might be a European company looking to bring your show to an international audience in London. You might have performed this show a few times and want to take the production values to the next level.
We do not specify a theme for the festival; instead, we want to know what topics artists think are the most urgent for our times. If your work has a connection to Europe, we’d love to hear from you!
In response to the COVID-19 pandemic, we are exploring the possibilities of online broadcast performances. The application form will allow you to indicate whether your show can be performed online, in a theatre venue, or either way.
Please see the venues page for more information about what works well in each of our performance spaces, and more details about online broadcasting.
WHAT DOES IT MEAN TO HAVE A RESIDENCY AT VOILA?
Three companies will receive a week-long residency in The Mix at Rich Mix, to develop a new show to premiere at the Voila! Festival. This means that the company will have free access to the space for 5 days in July or August, to be mutually agreed with Rich Mix. In November, these companies will perform their shows in The Mix (please see more details on the venue page).
We’re especially looking for projects that can make creative use of the non-traditional theatre space, with simple technical needs. Priority will be given to projects that respond to Rich Mix’s autumn season theme of well-being.
Please note, the residency projects can only perform in The Mix, and The Mix will be used only for the residency companies. That is, you can’t apply to have a residency and then perform in another venue, and you can’t apply to perform in The Mix without the residency.
HOW LONG DOES MY PERFORMANCE NEED TO BE?
Most shows in the festival are 55-60 minutes long. We cannot programme performances shorter than 45 minutes or longer than 75 minutes.
HOW MANY TIMES WILL MY SHOW BE PERFORMED?
Most shows in the festival will have 2-3 performances. Occasionally we programme a show for one night only if we feel that is a better fit for the production. Please see details on the venues page.
HOW MUCH TIME DO I HAVE TO TECH, GET-IN, AND GET-OUT?
Each company gets a 3 hour technical rehearsal, usually on the day the show opens. We program 2 or 3 shows per night, so turnarounds between shows are tight! The company must make sure they have enough hands to set up the stage in 10 mins before the show and clear the stage in 10 mins after the show.
This might not feel like enough time - and for some shows, it is not! Please consider carefully whether your performance can fit into the festival format. It may be possible to accommodate slightly longer get-in or get-out times by scheduling the performance first or last, on a case by case basis.
DOES MY SHOW HAVE TO BE IN ENGLISH?
No; we welcome performances in any language. For shows that are less than 50% in English, we may ask you to provide surtitles and a surtitle operator.
WHAT DOES THE FESTIVAL PROVIDE?
- The festival designs, prints and distributes the festival brochure across London in supporting venues and cultural institutes.
- The festival will include your show image and information in the brochure, on the website, and in our social media marketing.
- We will support any social media activity you initiate to promote your show. When you tweet, we retweet to all our followers. If you send email flyers, we will reuse them wherever we can.
- Although we can’t promise, we will arrange interviews and press releases about you and your show if we can. The more marketing materials you are able to provide us with, the more we are able to help.
- We will supply branding and Voila! Europe festival logos for you to use on all your publicity (although we cannot produce printed flyers or posters for individual companies).
Box Office: We will provide box office services to sell tickets to your show online in advance (£10) and on the door (£13). Artists will keep 50% of the net box office receipts; please see more details of the box office split on the venues page.
Technical Support: The venues will provide a technician to supervise one tech rehearsal and all performances. Depending on which venue you’re performing in, you may need to provide your own operator. Please see more details on the venues page.
Events: We will create opportunities for you to connect with the other artists performing at the festival, as well as members of the theatre industry and press. There will be a festival Meet & Greet in late September, and an opening party on 9th of November.
Festival Pass: all participating cast and creative team members will have the chance to see the other performances in all venues across the festival, providing the shows are not sold out to paying audiences.
WHAT DOES IT COST TO PARTICIPATE?
There is no fee to apply for the festival. If your show is selected, we will ask you for a £75 festival admin fee. You will receive 50% of the net box office income. There are no other costs or fees due to the festival. Please see the venues page for more details.
WHAT DO I NEED TO PROVIDE?
Artists are responsible for all costs associated with rehearsing and making their show. This may include performance rights, hiring the cast and creative team, design materials, decor, insurance, etc.
Artists must prepare marketing materials. We can help you use them and we will back up what you do, but we cannot create the materials for you. It is essential you come with the following prepared:
- A show title and a hi-resolution image, without text, that clearly identifies your show.
- An English language strap line that describes your show in one sentence.
- A longer English language description of your show that accurately describes your show and tells people why they should see it.
- An E-flier that you can email and post on social media with your show image, title, strapline, blurb plus dates, place and times.
- Additional marketing materials: These might be more images, video trailers, refreshed e-flyers with up to date rehearsal photos, past press quotes, etc.
- Your own mailing list: All the past audiences, friends, contacts, family members, press and industry people you can think of that might be interested in your show, no matter where they are.
- A clear idea of who your show is for, what you are offering them, and why they should buy a ticket. If you can’t answer these questions, no one else can.
All your publicity must include the Voila! Europe, Cockpit and Rich Mix logos (we will supply a footer for you to use).
- You must have an account on Facebook and Twitter and preferably accounts on Instagram and Youtube/Vimeo.
- You must be willing to cooperate with marketing requests for additional materials, press interviews, social media promotions, and audience Q&A events.
WILL THE FESTIVAL SUPPORT MY SHOW COMING FROM OUTSIDE OF LONDON/THE UK?
We are not able to provide travel bursaries, but we will do our best to support artists travelling from outside of London or outside of the UK, by helping you to access funding available through your country’s embassy or cultural attaché. The festival can also supply a letter confirming your participation to support other funding applications.
We encourage international companies to apply as early as possible, in order to allow time to coordinate additional support.
We deliberately do not define who is and who isn’t ‘European.’ However, in the application form, we will ask you to explain your production’s relevance to Voila! Europe, and there are some important logistics to consider before you apply.
In the past, it has been very easy for us to invite companies from EU countries to perform - and this will likely be the last year that we can enjoy that freedom of movement. EU citizens will still have the right to travel and work in the UK throughout 2020.
For European artists who are not EU citizens, please check your visa requirements if members of your company are travelling from abroad. The festival is not authorised to provide visas for artists. We are not currently able to programme shows that rely on the standard visitor visa, as you will not have permission to travel in time for us to confirm and publicise your show.
HOW CAN I APPLY?
We want to make it as easy as possible for artists to connect with us. You can choose to fill in the application form in writing, or make a video or audio recording (no longer than 15 minutes) answering the same questions.
We recommend preparing your answers in a separate document; you will not be able to save your work and return to the form later. View & download the application questions here.
The deadline to apply is 11:59PM BST on 10 May, 2020.
WHAT HAPPENS NEXT?
We will contact all applicants in June 2020 with our programming decisions. If you are invited to present your work at VOILA, we will ask you to confirm your participation by returning the signed contract, providing show information and images, and paying the £75 festival fee as soon as possible after receiving the festival invitation.
I HAVE MORE QUESTIONS…
We’re happy to help! If your question is about the Voila! Europe Festival, please get in touch with Sharlit and Amy at firstname.lastname@example.org
If your question is about one of the festival venues, please contact them directly.